Good Guidelines for Effective Oral Communication or principles of effective oral communication there are some certain guidelines or principles that are to be followed in order to make oral communication most effective. The essential principles of oral communication are discussed bellow-
Guidelines for Effective Oral Communication
- Taking Preparation: A person or speaker must take necessary preparation before delivering his speech before the audience. Before presenting something he should have proper planning regarding the topic, audience, timing, place etc. A well planned or well prepared presentation must be able to attract the attention of the audience.
- Drafting the Speech: Before delivering the speech, the speaker should make a draft of the speech. It will help him to better organize his speech, to allocate time on different issues and to rectify the message if any error is there. Business Communication
- Clear Pronunciation: Clear pronunciation is an important quality of a speaker. The success of oral communication largely depends on it. Clear pronunciation means distinct uttering of words with required pitch and intensity of voice.
- Brevity: The message should be brief to make oral communication effective. If the speaker takes long time for delivering his message, the audience may lose attention toward the speech.
- Precision: The oral message must be precise enough to communicate with the receiver effectively. Specific words should be used instead of vague or ambiguous words. For example, it is better to say, “I will be available in the office after 10 a.m. in the morning tomorrow” instead of saying “I will available in the office tomorrow early in the morning.”
- Logical Sequence: In speech, ideas should be organized sequentially so that the receivers or audience may get clear sense of the whole speech. No irrelevant idea should be included in the speech.
- Natural Voice: Speech should be delivered at natural tone of the speaker. Unnatural or unusual voice may distort the meaning of the message. The voice of the speaker should be clear and pleasant also.
- Using Simple and Suitable Words: Words convey different meanings to different people in different situations. Oral communication is basically a word-based communication. The speaker should be careful in selecting words. Simple, common and familiar words should be used in speech. Words that bear different meanings should be avoided as much as possible.
- Using Visual Aids: Visual aids can make the oral presentation more interesting and livelier. The speaker can use slides, multimedia projector, overhead projector, whiteboard etc. to make the oral presentation vivid and magnificent.
- Using Body Language: In oral presentation, the speaker must attract the attention of the audience through positive body language. Eye contact, smile, nods, fingering etc. are important body movements or languages that help to retain the attention of the audience.
- Control of Emotion: The speaker must control his emotion to make oral communication effective. Over emotion of the speaker may mislead or irritate the listeners and misguide the speaker.
- Emphasizing on Important Topic: The speaker should emphasize on important topic so that audience can pay full attention to his oral presentation. It’s up to the speaker how he will determine the relative importance of different parts of his speakers.
- Speaking Slowly: The speaker should speak slowly so that the audience can understand him easily. If the speaker delivers his speech very rapidly, the audience may fail to understand or follow him instantly.
- Avoiding Mannerism: The speaker must avoid mannerism, if he has any. Because it irritates the audience. Making unnecessary sound repeatedly, fidgeting fingers, scratching heads, unnecessary body movement etc. must be avoided at the time of oral presentation.
Apart the above mentioned principles the speaker also should learn about his audience, capacity of the listeners and should be careful about the objectivity of the information. These principles of Effective Oral Communication or guideline are to be followed to make oral presentation effective and lively.